RTO Form 18: Intimation of Loss or Destruction of a Trade Certificate and Application for Duplicate

A trade certificate received from the registering authority permits a dealer to be exempt from registering the motor vehicle he or she owns, yet the dealer cannot sell a motor vehicle to another purchaser unless the vehicle is temporarily or permanently registered. 

If your trade certificate is genuine and is stolen or lost, you must register a complaint and obtain a copy of the FIR from the local police station. This FIR is required to apply for a duplicate trade certificate. This can be done using Form 18 of the RTO. A police report is not required in the case of a damaged or toned trade certificate. The certificate’s damaged remains are sufficient and must be supplied at the time of application.

How to Download RTO Form 18?

Following are steps to download:

• Go to https://parivahan.gov.in/
• Click “Informational Services” on the menu tab
• Hover over “Downloadable Forms” in the drop-down menu
• Click “All Form” 
• Click on “Form 18” under the vehicle-related category

How to fill RTO Form 18?

Unlike most other forms of the RTO, Form 18 is not filled in a list, but a paragraph.

• In the first part of RTO form 18 fill the address of the Licensing Authority.
• In the following part, you will be required to fill in the number of the trade certificate that was originally issued to you.
• Next, you will have to fill in the date till which the original trade certificate was valid.
• In the next blank, fill in the fee you have paid for obtaining a duplicate trade certificate.
• At the end of Form 18, you need to fill in the date along with your signature or thumb impression and address.

Documents needed with Form 18

You need the following documents along with RTO Form 18:

• Original remains of trade certificate in case of damage or mutilation
• Copy of FIR from the police station
• Trade certificate copy (if available)
• Address Proof
• PAN Card
• ID Proof
• Copy of Trade License